Office of the Chief Information Officer

United States Department of Agriculture

Rulemaking Records

Records of proposed rule development. Records of internal development of agency rules in preparation for Federal Register publication as a proposed rule, including case files that result in final rules, case files that do not result in final rules, and case files of exemptions to rules.  Includes:

  • briefing papers and options papers presented to management
  • rule/regulation drafts presented to management>
  • internal comments in response to drafts presented to management
  • stakeholder input
  • analyses
  • clearances
  • summary sheets
  • background and supporting materials
  • concept releases
  • >petitions to issue, amend, or repeal a rule
  • petitions for exemption

Retention

Destroy 6 years after publication of final rule or decision to abandon publication, but longer retention is authorized if required for business use.

GRS or Approved Records Schedule

GRS 6.6, Item 010

Disposal Authority

DAA-GRS-2017-0012-0001

Record Type

Temporary

Related Forms

 

Date Updated

12/26/2017


Proposed and final rule documents published in the Federal Register. Agency copy of rule forwarded to the Federal Register for publication, copy of published notice, and correspondence with the Office of the Federal Register generated at these rulemaking process milestones:

  • advance notice of proposed rulemaking (ANPRM) or notice of inquiry (NOI) inviting participation to help shape a rule still in development
  • notice of proposed rulemaking (NPRM) to add a new rule or to amend or repeal an existing rule
  • supplemental notice of proposed rulemaking (SNPRM) or further notice of proposed rulemaking (FNPRM), soliciting comment on a proposed rule significantly altered in response to comments received in response to the NPRM
  • notice responding to summarized comments
  • final rule, interim final rule, or direct final rule

Retention

Destroy 1 year after publication, but longer retention is authorized if required for business use.

GRS or Approved Records Schedule

GRS 6.6, Item 020

Disposal Authority

DAA-GRS-2017-0012-0002

Record Type

Temporary

Related Forms

 

Date Updated

12/26/2017

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Public comments.  Public comments agency receives in response to a proposed rule, provided that agency retains a summary of those comments with the rulemaking docket in a docket management system.

Retention

Destroy 1 year after publication of final rule or decision to abandon publication, but longer retention is authorized if required for business use.

GRS or Approved Records Schedule

GRS 6.6, Item 030

Disposal Authority

DAA-GRS-2017-0012-0003

Record Type

Temporary

Related Forms

 

Date Updated

12/26/2017


Federal Register notices other than proposed and final rules.  Records of notices announcing public stakeholder meetings, hearings, investigations, petition filing, application filing, license issuance, license revocation, grant application deadlines, environmental impact statement availability, delegations of authority, hours of public opening, use of an agency’s seal, guidance, System of Records Notices (SORNs), Paperwork Reduction Act Information Collection Requests (PRA ICRs), and other matters not codified in the Code of Federal Regulations.

Retention

Destroy when 1 year old, but longer retention is authorized if required for business use.

GRS or Approved Records Schedule

GRS 6.6, Item 040

Disposal Authority

DAA-GRS-2017-0012-0004

Record Type

Temporary

Related Forms

 

Date Updated

12/26/2017


Agency input into the unified agenda.  Records that process agency input into the publication of:

  • The Unified Agenda of Federal Regulatory and Deregulatory Actions (also known as the “unified agenda” or “semiannual regulatory agenda”) published by General Services Administration (GSA) with input from the Office of Management and Budget (OMB)
  • agency regulatory flexibility agendas
  • The Regulatory Plan

Retention

Destroy when 2 years old, but longer retention is authorized if required for business use.

GRS or Approved Records Schedule

GRS 6.6, Item 050

Disposal Authority

DAA-GRS-2017-0012-0005

Record Type

Temporary

Related Forms

 

Date Updated

12/26/2017

Notes

NOTE: Agency files documenting the development, clearance, and processing of proposed and final rules for publication in the Federal Register are not covered by the General Records Schedules. These records may be, but are not necessarily, permanent. They must be scheduled individually by each agency so NARA can conduct an analysis and appraisal to determine their appropriate disposition.

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