Office of the Chief Information Officer

United States Department of Agriculture

Mail, Printing, and Telecommunication Service Management Records

Mail, printing, and telecommunication services administrative and operational records.  Records of internal mail room, printing/duplication services, and radio/telecommunication services administration and operation.

Retention

Destroy when 3 years old, or 3 years after applicable agreement expires or is cancelled, as appropriate, but longer retention is authorized if required for business use.

GRS or Approved Records Schedule

GRS 5.5, Item 010

Disposal Authority

DAA-GRS-2016-0012-0001

Record Type

Temporary

Related Forms

 

Date Updated

7/20/2017


Control Files - Mail, printing, and telecommunication services control records.  Records of general day-to-day communication service administration and specific transmission tracking.

Retention

Destroy when 1 year old or when superseded or obsolete, whichever is applicable, but longer retention is authorized if required for business use.

GRS or Approved Records Schedule

GRS 5.5, Item 020

Disposal Authority

DAA-GRS-2016-0012-0002

Record Type

Temporary

Related Forms

 

Date Updated

7/20/2017

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Metered Mail - Correspondence and reports.

Retention

Destroy when 6 years old, but longer retention is authorized if required for business use.

GRS or Approved Records Schedule

GRS 5.5, Item 030

Disposal Authority

DAA-GRS-2016-0012-0003

Record Type

Temporary

Related Forms

 

Date Updated

7/20/2017


Lost, destroyed, or damaged shipment records.  Records documenting shipment of valuables under the Government Losses in Shipment Act, including consignee and carrier identification; shipment description; value or replacement value declaration, and registry or lock number; date and time of delivery; registry and carrier receipts; shipment notice; shipment inspection; report of loss, destruction, or damage; and claim for replacement.

Retention

Destroy when 6 years old, but longer retention is authorized if required for business use.

GRS or Approved Records Schedule

GRS 5.5, Item 040

Disposal Authority

DAA-GRS-2016-0012-0004

Record Type

Temporary

Related Forms

 

Date Updated

7/20/2017

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