Office of the Chief Information Officer

United States Department of Agriculture

Legal Affairs

Case Files– Case files consisting of memoranda, correspondence, decisions and background papers.  Includes, but is not limited to cases involving litigation, hearings, investigations, loans, claims, condemnations, eminent domain, referrals, contracts, agreements and allotments.

NOTE: Some case files may be considered as permanent if they significantly interpret legislation or regulations, if they are heard by the appellate courts or the U.S. Supreme Court, or if they gain national attention.  Notify NARA so that an analysis of these case files can be conducted and the appropriate disposition authorized.

Retention

Retire to FRC when case is closed.  Destroy 5 years after case is closed.

GRS or Approved Records Schedule

N1-016-91-1

Disposal Authority

N1/016/91/1

Record Type

Temporary

Related Forms

 

Date Updated

7/20/2017


Departmental and Administrative – Material that pertains to hearings and other legal proceedings before the USDA not described elsewhere.

Retention

Destroy when 3 years old.

GRS or Approved Records Schedule

NC1-16-84-1, Item 1500

Disposal Authority

NC1/016/84/1/1500

Record Type

Temporary

Related Forms

 

Date Updated

7/20/2017

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Legal Affairs and Proceedings – Material pertaining to legal affairs and proceedings.

Retention

Destroy when 3 years old.

GRS or Approved Records Schedule

NC1-16-84-1, Item 1500-2

Disposal Authority

NC1/016/84/1/1500/2

Record Type

Temporary

Related Forms

 

Date Updated

7/20/2017


Legal Advice and Opinions – Advisement, opinions, decisions, and agency comments on GAO, OGC, and BCA, or other formal decisions and opinions.

Retention

Destroy when 3 years old.

GRS or Approved Records Schedule

NC1-16-84-1, Item 1513

Disposal Authority

NC1/016/84/1/1513

Record Type

Temporary

Related Forms

 

Date Updated

7/20/2017

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Employee Involvement – Material pertaining to employees who testify or are otherwise involved in legal proceedings.

Retention

Destroy when superseded or obsolete.

GRS or Approved Records Schedule

NC1-16-84-1, Item 1530

Disposal Authority

NC1/016/84/1/1530

Record Type

Temporary

Related Forms

 

Date Updated

7/20/2017