Office of the Chief Information Officer

United States Department of Agriculture

Employee Training Records

Employee Training - Non-mission employee training program records.  Records about planning, assessing, managing, and evaluating an agency’s training program.

Retention

Destroy when 3 years old, or 3 years after superseded or obsolete, whichever is appropriate, but longer retention is authorized if required for business use.

GRS or Approved Records Schedule

GRS 2.6, Item 010

Disposal Authority

DAA-GRS-2016-0014-0001

Record Type

Temporary

Related Forms

 

Date Updated

7/20/2017


Ethics Employee Training Material - Correspondence, reports, training materials, and communications.  Record copy of materials used in providing new employee ethics orientations, annual and other types of ethics training and education including, but not limited to, instructors’ guides, handbooks, handouts and other materials used in training classes, bulletins, and newsletters.

Retention

Destroy when 6 years old or when superseded, whichever is later, but longer retention is authorized if required for business use.

GRS or Approved Records Schedule

GRS 2.6, Item 020

Disposal Authority

DAA-GRS-2016-0014-0002

Record Type

Temporary

Related Forms

 

Date Updated

7/20/2017


Individual employee training records.  Records documenting training required by all or most Federal agencies, such as information system security and anti-harassment training, and training to develop job skills.  Records may include:

  • completion certificates or verification documents for mandatory training required of all Federal employees or specific groups of employees (e.g., supervisors, contractors)
  • individual Development Plans (IDPs)
  • mentoring or coaching agreements

Retention

Destroy when superseded, 3 years old, or 1 year after separation, whichever comes first, but longer retention is authorized if required for business use.

GRS or Approved Records Schedule

GRS 2.6, Item 030

Disposal Authority

DAA-GRS-2016-0014-0003

Record Type

Temporary

Related Forms

 

Date Updated

7/20/2017

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