Office of the Chief Information Officer

United States Department of Agriculture

Employee Separation Records

Separation program management records.  (Agency Specific)
Records documenting the general work process to release career, temporary, and political-appointment employees from employment status.   Includes:

  • registers of separation or transfers such as SF-2807, SF-3103, or similar records
  • retention registers and related records
  • reports, correspondence,  and control documents
  • exit interview compilations identifying and tracking trends

Retention

Destroy 2 years after date of program closure, but longer retention is authorized if required for business use.

GRS or Approved Records Schedule

GRS 2.5, Item 011

Disposal Authority

DAA-GRS-2014-0004-0002

Record Type

Temporary

Related Forms

 

Date Updated

7/20/2017


Individual employee separation case files.  Records not included in separating employee’s Official Personnel Folder (OPF), documenting individual employees’ transfer to another Federal agency or office or voluntary, involuntary, disability, early retirement, retirement, or death separation from career, temporary, and political appointment service; and legal and financial obligations of government to employee and employee to government.

Retention

Destroy 1 year after date of separation or transfer, but longer retention is authorized if required for business use.

GRS or Approved Records Schedule

GRS 2.5, Item 020

Disposal Authority

DAA-GRS-2014-0004-0003

Record Type

Temporary

Related Forms

 

Date Updated

7/20/2017


Records documenting capture of instructional and Specialized knowledge – Status updates on current and pending assignments, contact information for sources, and other job-related information an office may choose to obtain from a departing employee.

Retention

Destroy when no longer required for business use.

GRS or Approved Records Schedule

GRS 2.5, Item 030

Disposal Authority

DAA-GRS-2014-0004-0004

Record Type

Temporary

Related Forms

 

Date Updated

7/20/2017

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