Office of the Chief Information Officer

United States Department of Agriculture

Administrative Law Judges

Administrative Wage Garnishment Cases – Cases decided by the Administrative Law Judge and files contain documentation regarding delinquent loan payments of non-Federal individuals. 

Retention

Case is closed after the Judge’s decision.  Closed case file are Cut-off at the end of the fiscal year and destroy 1 year(s) after case closed

GRS or Approved Records Schedule

DAA-0016-2014-0002-0001

Disposal Authority

DAA-0016-2014-0002-0001

Record Type

Temporary

Related Forms

 

Date Updated

7/20/2017


Adjudicatory Cases - Packers and Stockyards Act.  Adjudicatory case records (disciplinary proceedings) under the various Acts and other Statues, which require adjudicatory procedure to be used in compliance with the APA as administered by USDA.  All case filed consisting of complaint(s), Administrative Law Judge and/or Judicial Officer’s decision(s), service letters with certified receipt card(s) (proof of service), supplemental order(s), and  essential related correspondence.  Cease and desist orders, and/or penalties, and/or revocation or suspension of licenses.

Retention

Transfer to the Federal Records Center (FRC) after final USDA or court decision. Destroy when court decision no longer applies.

GRS or Approved Records Schedule

NC1-016-80-1, Item 1.a

Disposal Authority

NC1/016/80/1/1A

Record Type

Temporary

Related Forms

 

Date Updated

7/20/2017

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Adjudicatory Cases - Perishable Agricultural Commodities Act.  Adjudicatory case records (disciplinary proceedings) under the various Acts and other Statues, which require adjudicatory procedure to be used in compliance with the APA as administered by USDA.  All case filed consisting of complaint(s), Administrative Law Judge and/or Judicial Officer’s decision(s), service letters with certified receipt card(s) (proof of service), supplemental order(s), and  essential related correspondence.  Cease and desist orders, and/or penalties, and/or revocation or suspension of licenses.

Retention

Transfer to FRC after final USDA or court decision. Destroy 10 years after final USDA or court decision.

GRS or Approved Records Schedule

NC1-016-80-1, Item 1.b

Disposal Authority

NC1/016/80/1/1B

Record Type

Temporary

Related Forms

 

Date Updated

7/20/2017


Adjudicatory Cases - Animal Welfare and Horse Protection Act.  Adjudicatory case records (disciplinary proceedings) under the various Acts and other Statues, which require adjudicatory procedure to be used in compliance with the APA as administered by USDA.  All case filed consisting of complaint(s), Administrative Law Judge and/or Judicial Officer’s decision(s), service letters with certified receipt card(s) (proof of service), supplemental order(s), and  essential related correspondence.  Cease and desist orders, and/or penalties, and/or revocation or suspension of licenses.

Retention

Transfer to FRC after final USDA or court decision. Destroy when court decision no longer applies.

GRS or Approved Records Schedule

NC1-016-80-1, Item 1.c

Disposal Authority

NC1/016/80/1/1C

Record Type

Temporary

Related Forms

 

Date Updated

7/20/2017

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Adjudicatory Cases - Administrative Procedure Act: Other Statutes.  Adjudicatory case records (disciplinary proceedings) under the various Acts and other Statues, which require adjudicatory procedure to be used in compliance with the APA as administered by USDA.  All case filed consisting of complaint(s), Administrative Law Judge and/or Judicial Officer’s decision(s), service letters with certified receipt card(s) (proof of service), supplemental order(s), and  essential related correspondence.  Cease and desist orders, and/or penalties, and/or revocation or suspension of licenses.

Retention

Transfer to FRC after final USDA or court decision. Destroy 25 years after final USDA or court decision.

GRS or Approved Records Schedule

NC1-016-80-1, Item 1.d

Disposal Authority

NC1/016/80/1/1D

Record Type

Temporary

Related Forms

 

Date Updated

7/20/2017


Adjudicatory Cases - Tobacco Inspection and Price Support.  Adjudicatory case records (disciplinary proceedings) under the various Acts and other Statues, which require adjudicatory procedure to be used in compliance with the APA as administered by USDA.  All case filed consisting of complaint(s), Administrative Law Judge and/or Judicial Officer’s decision(s), service letters with certified receipt card(s) (proof of service), supplemental order(s), and  essential related correspondence.  Cease and desist orders, and/or penalties, and/or revocation or suspension of licenses.

Retention

Transfer to FRC after final USDA or court decision. Destroy 25 years after final USDA or court decision.

GRS or Approved Records Schedule

NC1-016-80-1, Item 1.e

Disposal Authority

NC1/016/80/1/1E

Record Type

Temporary

Related Forms

 

Date Updated

7/20/2017

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Reparation Cases - Case records under the Packers and Stockyards Act and Perishable Agricultural Commodities Act administered by the USDA.

Retention

Transfer to FRC after final USDA or court decision. Destroy 7 years after case is closed.

GRS or Approved Records Schedule

NC1-016-80-1, Item 2.a

Disposal Authority

NC1/016/80/1/2A

Record Type

Temporary

Related Forms

 

Date Updated

7/20/2017


Reparation Cases - Perishable Agricultural Commodities Act, Default Proceedings – Case files

Retention

Destroy 1 year after Judicial Officer’s decision.

GRS or Approved Records Schedule

NC1-016-80-1, Item 2.b (1)

Disposal Authority

NC1/016/80/1/2B/1

Record Type

Temporary

Related Forms

 

Date Updated

7/20/2017

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Reparation Cases - Perishable Agricultural Commodities Act, Shortened Procedure and/or Hearing Procedure – Case files

Retention

Transfer to FRC after final USDA or court decision. Destroy 5 years after case is closed.

GRS or Approved Records Schedule

NC1-016-80-1, Item 2.b (2)

Disposal Authority

NC1/016/80/1/2B/2

Record Type

Temporary

Related Forms

 

Date Updated

7/20/2017


Rate Cases – Packers and Stockyards Act – Complaint files consisting of compliant, notice of hearing, and order of suspension; motion for hearing, hearing record including exhibits, briefs Administrative Law Judge’s decision, appeal, Judicial Officer’s decision, petition, modify or vacate order and rulings thereon, modifications of order, service letters including certified receipt card(s) and correspondence.

Retention

Retain in Hearing Clerk’s Unit for 11 years after order is vacated. Destroy 1 year after order is vacated.

GRS or Approved Records Schedule

NC1-016-80-1, Item 3

Disposal Authority

NC1/016/80/1/3

Record Type

Temporary

Related Forms

 

Date Updated

7/20/2017

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Rulemaking - Records which document activities in formal proceedings related to marketing agreements and orders under the various Acts and other statutes which require rulemaking and/or legislative procedure to be used in compliance with the Administrative Procedure Act (5 USC 551 et seq.) administered by the United States Department of Agriculture.

Retention

Retain in Hearing Clerk’s Unit for 3 years after the Secretary decision.

GRS or Approved Records Schedule

NC1-016-80-1, Item 4

Disposal Authority

NC1/016/80/1/4

Record Type

Temporary

Related Forms

 

Date Updated

7/20/2017


Rulemaking - Selected Dockets - Dockets relating to substantive rules that attracted great public or industry attention and response, signified as advance in technology, had a significant impact on industry or agriculture, or signified a major development  in history of the Department, as selected by the Office of the General Counsel and/or Agency involved.

Retention

Transfer to FRC after rule becomes inactive.  Offer to NARA 15 years after rule has been terminated.

GRS or Approved Records Schedule

NC1-016-80-1, Item 4.a

Disposal Authority

NC1/016/80/1/4A

Record Type

Permanent

Related Forms

 

Date Updated

7/20/2017

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Rulemaking - Unselected Dockets

Retention

Transfer to FRC after rule is inactive or terminated.  Destroy 15 years after rule is terminated.

GRS or Approved Records Schedule

NC1-016-80-1, Item 4.b

Disposal Authority

NC1/016/80/1/4B

Record Type

Temporary

Related Forms

 

Date Updated

7/20/2017


Certifications – Requests for certification

Retention

Destroy when no longer needed for reference.

GRS or Approved Records Schedule

NC1-016-80-1, Item 6

Disposal Authority

NC1/016/80/1/6

Record Type

Temporary

Related Forms

 

Date Updated

7/20/2017

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