Office of the Chief Information Officer

United States Department of Agriculture

Departmental Regulation 5400-006

Office of Procurement And Property Management

Use of the Fleet Charge Card and Alternative Payment Methods


This regulation prescribes U.S. Department of Agriculture (USDA) policies, procedures, and responsibilities for use of the USDA fleet charge cards and alternative payment methods used to fuel and maintain USDA fleet vehicles (e.g., sedans, station wagons, and trucks), non-fleet vehicles (e.g., aircraft, motorcycles and boats), and non-fleet equipment (e.g., mowers, tractors, all-terrain vehicles, snow mobiles, chain saws, generators). Other fleet issues, such as use of alternative fuels, recycled products, safety, equipment, authorized vehicle uses, and delegation of authorities, are addressed in the Agriculture Property Management Regulations (AGPMR) - Aircraft Management 110-33 (available online at ) and the AGPMR - Motor Vehicle Management 110-34 (available online at


Department Regulation (DR) 5400-006 reflects issuance of the new USDA fleet charge cards resulting from the USDA Charge Card Service Center (CCSC) transition to the vendor’s Electronic Access System (EAS).

a. Cancellations.
(1) This regulation cancels the previous DR 5400-006 dated August 25, 2006.
(2) USDA no longer uses the Voyager fleet card and the Purchase Card Management System (PCMS).

b. Revisions. The new fleet charge cards are active for all USDA vehicles, aircraft, boats, and motorized equipment to purchase fuel and maintenance on November 30, 2008 at 12:00 a.m. EST.

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