Office of the Chief Information Officer

United States Department of Agriculture

Departmental Regulation 2300-002

Author: 
Office of the Chief Financial Officer

1. PURPOSE

This regulation incorporates by reference the Federal Travel Regulation (FTR) issued by the General Services Administration (GSA), 41 CFR Chapter 302, and supplements it with policy specific to U.S. Department of Agriculture (USDA), relocation activities. Together, these regulations are the primary source of USDA policy on relocation allowances. All provisions of this regulation comply with applicable Federal guidance.

2. SPECIAL INSTRUCTIONS/CANCELLATIONS

This regulation cancels and replaces DR 2300-002, dated May 31, 2007. This update of the USDA Relocation Allowance Regulation includes the following changes:

a. Streamlines the regulation by eliminating all sections that are in the FTR, thus limiting the policy to USDA’s specific additional requirements or exceptions.

b. Defers to the FTR’s definition of “immediate family”, which includes same sex domestic partners, but does not include unmarried, opposite-sex partners.

c. Defines “shipment released valuation”.d. Establishes an official definition for “residence” for use in determining relocation allowances.

e. Defines relocation incentives and references the section in the Code of Federal Regulations which governs their use.

f. Establishes the delegations of authority as those listed in the Agriculture Travel Regulation for the authorization and approval of relocation allowances.

g. Expands the list of acceptable reasons for authorizing a move in the interest of the Government to include recruitment/hiring of qualified applicants for key vacancies and new positions.

h. Requires relocation expenses that are directly paid by the Government to follow Federal Acquisition Regulation requirements including the use of contracting officers for expenses over the micro purchase threshold.

i. Defines the requirements for agencies, staff offices, and employees related to the relocation services program.

j. Removes the home sale cap list. This will now be issued annually by the Office of the Chief Financial Officer (OCFO).

k. Clarifies the liability for damaged goods related to the transportation of household goods.

l. Sets default methods and clarifies use of calculating reimbursement for househunting trip expenses, temporary quarters subsistence expenses (TQSE), and transportation of household goods.

m. Updates the requirements for USDA’s Relocation Services Program and Home Marketing Incentive Program to comply with current industry standards and maximize savings related to these programs.