USDA/NASS-2

    System Name: List Sampling Frame, USDA/NASS-2.
    Security Classification: None.
    System Location: List sampling frame records are located at the 
USDA National Information Technology Center (NITC) facility at 8930 
Ward Parkway, Kansas City, MO 64114.
    Categories of Individuals Covered by the System: Current, recent, 
and potential farmers, ranchers, and agri-businesses.
    Categories of Records in the System: Information on farmers, 
ranchers, and agri-businesses includes: name, address, telephone 
number, age, race or ethnic origin, gender, Social Security Number, 
Employer Identification Number, and some previous survey or census data 
(called control data) for efficiently selecting agricultural samples.

    Authority for Maintenance of the System: 7 U.S.C. 2204, 7 U.S.C. 
2276, 44 U.S.C. 3501, and the Confidential Information Protection 
and Statistical Efficiency Act (CIPSEA) of 2002.
    Agency Official Responsible for System of Record:
    Associate Administrator, National Agricultural Statistics Service, 
1400 Independence Avenue, SW., Washington, DC 20250.
    Purpose(s): The list sampling frame is used to provide samples of 
farms, ranches, and agri-businesses for the NASS annual survey program 
and to provide the mail list for the Census of Agriculture every 5 
years. The frame is securely maintained on a database server. The 
Social Security Number and Employer Identification Number are used to 
assist in identifying duplication of names between various probability

list samples and NASS area frame surveys. They are also used as part of 
the NASS list building and maintenance process when matching names 
currently on the NASS list sampling frame with lists maintained by 
other governmental agencies.
    Disclosure of Information: Disclosure may be made only to sworn 
NASS employees for the purpose of compiling statistical aggregates at 
the county, State, regional, and national levels. Data records 
maintained by NASS are used solely for statistical purposes and are 
confidential under 7 U.S.C. 2204, 7 U.S.C. 2276, and CIPSEA of 2002. 
Publications and special summaries do not contain data that would 
divulge the identity of any individual operator or agri-business.
    Routine Use of Records: To the extent that disclosure will not 
violate any confidentiality statutes, disclosure will be made to 
appropriate agencies, entities, and persons if (1) NASS suspects or has 
confirmed that the security or confidentiality of information in the 
system of records has been compromised; (2) NASS has determined that as 
a result of the suspected or confirmed compromise there is a risk of 
harm to economic or property interests, identity theft or fraud, or 
harm to the security or integrity of this system or other systems or 
programs (whether maintained by NASS or another entity) that rely upon 
the compromised information; and (3) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with NASS' efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.
    Additionally, this system provides for a routine use disclosure to 
agency contractors who have been engaged by NASS to assist in the 
performance of services related to this system of records and who need 
access to the records in order to perform the activity. Recipients 
shall be required to comply with the requirements of the Privacy Act of 
1974, as amended, pursuant to 5 U.S.C. 552a(m).
    Disclosure to Consumer Reporting Agencies: None.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System

    Storage: Machine readable name, address, and control data are 
located at the USDA NITC facility in Kansas City, MO. Data backups are 
stored on magnetic tapes also located at the NITC facility.
    Retrievability: Data are retrieved by unique identification numbers 
internal to the agency. List sampling frame records are indexed by a 
record identifier assigned by each NASS Field Office. Each record also 
can be accessed by its Social Security Number.
    Safeguards: All NASS employees are required to sign a pledge of 
confidentiality that carries severe legal penalties for violating the 
pledge. NASS employs physical security controls, logical access 
controls, technological controls, auditing, and monitoring of controls. 
Magnetic backup tapes stored at NITC are secured within areas to which 
access is limited to authorized personnel only. The NASS Memorandum of 
Understanding with NITC contains provisions for (1) network data 
confidentiality, integrity, and availability and (2) physical security.
    Retention and Disposal: Retention and disposal practices are in 
accordance with approved National Archives and Records Administration 
schedules.
    System Manager(s) and Address: Director, Census and Survey 
Division, National Agricultural Statistics Service, 1400 Independence 
Avenue, SW., Washington, DC 20250.
    Notification Procedure: Any individual may request information as 
to whether the system contains records pertaining to him or her by 
contacting the system manager at the address specified above. The 
request for information should contain name, address, and system of 
records name.
    Record Access Procedures: Same as notification procedure.
    Contesting Record Procedures: Any individual may obtain information 
as to the procedures for contesting a record in this system which 
pertains to him or her by submitting a request to the system manager 
specified above.
    Record Source Categories: Names to update the list sampling frame 
are assembled from a variety of sources. Data collected by NASS from 
the Agricultural Survey Program and Census of Agriculture are also used 
to update the list sampling frame records.
    Exemptions Claimed for the System: None.