USDA/NASS-1 System Name: Agricultural Survey Records, USDA/NASS-1. Security Classification: None. System Location: Agricultural survey records are located at the following sites: NASS Headquarters, 1400 Independence Avenue, SW., Washington, DC 20250, USDA National Information Technology Center (NITC) facility at 8930 Ward Parkway, Kansas City, MO 64114, U.S. Census Bureau National Processing Center (NPC) facility at 1201 East 10th Street, Jeffersonville, IN 47132, NASS Field Offices. The address of each Field Office (FO) is listed in telephone directories of the respective cities under the heading ``United States Government, Department of Agriculture, National Agricultural Statistics Service (NASS),'' or ``USDA's NASS (State) Field Office.'' Categories of Individuals Covered by the System: Farm and ranch operators and agri-businesses. Categories of Records in the System: Information on farm and ranch operators and agri-businesses includes name, address, telephone number, and agricultural survey data. Authority for Maintenance of the System: 7 U.S.C. 2204, 7 U.S.C. 2276, 44 U.S.C. 3501, and the Confidential Information Protection and Statistical Efficiency Act (CIPSEA) of 2002. Agency Official Responsible for System of Record: Associate Administrator, National Agricultural Statistics Service, 1400 Independence Avenue, SW., Washington, DC 20250. Purpose(s): The Agricultural Survey Records system provides effective and efficient electronic survey management, data entry, data collection, data editing, data analysis, and data summarization or tabulation for hundreds of agricultural surveys annually. These surveys cover topics such as crop production, grain stocks, livestock inventories, prices paid and received by farmers and ranchers, farm labor, farm income, farm expenditures, farm numbers, chemical usage, and special follow-on surveys to the Census of Agriculture. The program generates county, State, regional, and national agricultural statistics. Disclosure of Information: Disclosure may be made only to sworn NASS employees for the purpose of compiling statistical aggregates at the county, State, regional, and national levels. Data records maintained by NASS are used solely for statistical purposes and are confidential under 7 U.S.C. 2204, 7 U.S.C. 2276, and CIPSEA of 2002. Publications and special summaries do not contain data that would divulge the identity of any individual operator or agri-business. Routine Use of Records: To the extent that disclosure will not violate any confidentiality statutes, disclosure will be made to appropriate agencies, entities, and persons if (1) NASS suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) NASS has determined that as a result of the suspected or confirmed compromises, there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by NASS or another entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with NASS' efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. Additionally, this system provides for a routine use disclosure to agency contractors who have been engaged by NASS to assist in the performance of services related to this system of records and who need access to the records in order to perform the activity. Recipients shall be required to comply with the requirements of the Privacy Act of 1974, as amended, pursuant to 5 U.S.C. 552a(m). Disclosure to Consumer Reporting Agencies: None. Policies and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System Storage: Paper copies are stored inside at the locations identified above. Electronic survey data are stored on NASS and NITC file servers. Some survey paper questionnaires are converted to electronic format at NPC and stored locally on NPC servers. Backup data are stored on magnetic tapes. Retrievability: Data are retrieved by unique identification numbers internal to the agency. Safeguards: All NASS employees are required to sign a pledge of confidentiality that carries severe legal penalties for violating the pledge. NASS employs physical security controls, logical access controls, technological controls, auditing, and monitoring of controls. Paper questionnaires are stored inside locked file cabinets. Magnetic backup tapes and file servers are secured within areas to which access is limited to authorized personnel only. The NASS Memorandums of Understanding with NPC and NITC contain provisions for (1) network data confidentiality, integrity, and availability, and (2) physical security. Retention and Disposal: Retention and disposal practices are in accordance with approved National Archives and Records Administration (NARA) schedules. System Manager(s) and Address: Director, Census and Survey Division, National Agricultural Statistics Service, 1400 Independence Avenue, SW., Washington, DC 20250. Notification Procedure: Any individual may request information as to whether the system contains records pertaining to him or her by contacting the system manager at the address specified above. The request for information should contain name, address, system of records name, and year that the agricultural survey questionnaire was completed. Record Access Procedures: Same as notification procedure. Contesting Record Procedures: Any individual may obtain information as to the procedures for contesting a record in this system which pertains to him or her by submitting a request to the system manager specified above. Record Source Categories: Information in this system comes solely from respondents to NASS agricultural surveys. Exemptions Claimed for the System: None.