Farm Service Agency 

USDA/FSA–8 
System name: 
EEO Advisory Committee and Counselors, USDA/FSA–8. 

System location: 
Office of the Deputy Administrator, Management, USDA/FSA, Stop 0561, PO Box 2415, Washington DC 20013–2415. 

Categories of individuals covered by the system: 
Individuals who have been selected or considered to serve on the EEO Committee or to be an EEO Counselor. 

Categories of records in the system: 
Information in this system consists of the individual's EEO qualifications. 

Authority for maintenance of the system: 
42 U.S.C. 2000d and 2000e. 

Purpose(s): 
To facilitate the tracking of individuals who have served on EEO Committees or as EEO Counselors as required. 

Routine uses of records maintained in the system, including categories of users and the purposes of such uses: 
Records contained in this system may be disclosed: 

(1) To the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of investigating or prosecuting a violation of law, or enforcing or implementing a statute, or a rule, regulation or order issued pursuant thereto, when information available indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature and whether arising by general statute or particular program statute, or by rule, regulation or order issued pursuant thereto; 

(2) To the Department of Justice when (a) the agency, or any component thereof; or (b) any representative of the agency in his or her official capacity; or (c) any representative of the agency in his or her individual capacity where the Department of Justice has agreed to represent the individual; or (d) the United States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the litigation, provided, however, that in each case, the agency determines that disclosure of the records to the Department of Justice is a use of the information contained in the records that is compatible with the purpose for which the records were collected; and; 

(3) To a court or adjudicative body before which the agency is authorized to appear, when (a) the agency, or any component thereof; (b) any representative of the agency in his or her official capacity; (c) any representative of the agency in his or her individual capacity where the agency has agreed to represent the individual; or (d) the United States, where the agency determines that a litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the agency determine that use of such records is relevant and necessary to the litigation, provided, however, that in each case, the agency determines that disclosure of the records to the court is a use of the information contained in the records that is compatible the purpose for which the records were collected. 

Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: 
Storage: 
The records are maintained in file folders and Department computer records at the office listed above. 

Retrievability: 
The records may be indexed by individual name and by social security number. 

Safeguards: 
The records are kept in secured Government buildings. Access is limited to authorized FSA representatives. Computer files are protected by authorization codes, passwords and other safeguard technology. 

Retention and disposal: 
The records are retained for 2 years after individual ceases to serve as a committee person or counselor. 

System manager(s) and address: 
EEO and Civil Rights Staff, USDA/FSA, Stop 0509, PO 2415, Washington, DC 20013–2415 telephone (202) 720–3901. 

Notification procedure: 
An individual may request information regarding this system of records, or information as to whether this system contains records pertaining to such individual from the System Manager listed above. 

Record access procedures: 
An individual may obtain information about a record in the system which pertains to such individual by submitting a written request to the above listed System Manager. The envelope and letter should be marked "Privacy Act Request." A request for information should contain: Name, address, ZIP code, name of the system of records, year of records in question, and any other pertinent information to help identify the file. 

Contesting record procedures: 
Individuals desiring to contest or amend information maintained in the system should direct their request to the above listed System Manager, and should include the reason for contesting it and the proposed amendment to the information with supporting information to show how the record is inaccurate. A request for contesting records pertaining to an individual should contain: Name, address, ZIP code, name of system of record, year of records in question, and any other pertinent information to help identify the file. 

Record source categories: 
Information is supplied to this system by the subject individual.