From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
[DOCID:agri_000-46]                         

DEPARTMENT OF AGRICULTURE

USDA/FSA-16

System name: 

       Graduation File, USDA/FSA-16.
     System location: 
       Each borrower's graduation file is located in the Agricultural 
   Credit Team Office or County Office through which the borrower 
   obtained the loan and, in some cases, at the State Office responsible 
   for that Agricultural Credit Team Office or County office. The 
   addresses of State and County Offices are listed in the telephone 
   directory under the heading ``United States Government, Department of 
   Agriculture, Farm Service Agency.
     Categories of individuals covered by the system: 
       All FSA borrower's whose loans are eligible for review to 
   determine the borrower should obtain credit from other sources. All 
   borrowers who have been in debt for at least 3 years on an emergency 
   loan, an operating loan, or a real estate loan are considered 
   eligible for review.
     Categories of records in the system: 
       The system consists of files containing names of borrowers 
   eligible for review, type of loan, whether graduation is advisable, 
   and any communications with the borrower concerning whether the loan 
   has been paid off or if the borrower is unable to refinance, as well 
   as comments of the county committee and the Agricultural Credit 
   Manager.
     Authority for maintenance of the system: 
       7 U.S.C. 1921 et. seq., 42 U.S.C. 1471 et. seq., and 5 U.S.C. 
   301.
     Routine uses of records maintained in the system, including 
   categories of users and the purposes of such uses: 
       Records contained in this system may be disclosed:
       (1) To the appropriate agency, whether Federal, State, local, 
   tribal, or foreign, charged with the responsibility of investigating 
   or prosecuting a violation of law, or of enforcing or implementing a 
   statute, rule, regulation or order issued pursuant thereto, or of any 
   record within this system when information available indicates a 
   violation or potential violation of law, whether civil, criminal or 
   regulatory in nature, and whether arising by general statute or 
   particular program statute, or by rule regulation or order issued 
   pursuant thereto, if the information disclosed is relevant to any 
   enforcement, regulatory, investigative, or prosecutive responsibility 
   of the receiving agency;
       (2) To a congressional office from the record of an individual in 
   response to an inquiry from the congressional office made at the 
   written request of that individual; and
       (3) To financial consultants, advisors, lending institutions, 
   packagers, agents, and private or commercial credit sources, when FSA 
   determines such referral is appropriate to encourage contacting 
   selected borrowers to facilitate the refinancing of their FSA 
   indebtedness as required by Title V of the Housing Act of 1949, as 
   amended.
     Policies and practices for storing, retrieving, accessing, 
   retaining and disposing of records in the system: 
     Storage: 
       Records are maintained in file folders.
     Retrievability: 
       Records are indexed by name.
     Safeguards: 
       Records are kept in locked offices, and access is restricted to 
   authorized FSA personnel.
     Retention and disposal: 
       Records are retained for 3 years after the list of borrowers 
   eligible for review was received by the Agricultural Credit Manager.
     System manager(s) and address: 
       The Agricultural Credit Manager and the State Executive Director 
   at the appropriate levels.
     Notification procedure: 
       Any individual may request information regarding this system of 
   records, or determine whether the system contains records pertaining 
   to themselves from the appropriate Systems Manager. If specific 
   location of the record is not known, the individual should address 
   their request to: Administrator, FSA, Attention: Freedom of 
   Information Officer, Stop 0506, PO Box 2415, Washington, DC 20013-
   2415. A request for information should contain: Name, address, the 
   FSA Office where loan or was applied for or approved and particulars 
   involved (i.e., date of request/approval, type of loan, etc.).
     Record access procedures: 
       Any individual may obtain information regarding the procedures 
   for gaining access to a record in the system which pertains to 
   themselves by submitting a written request to one of the Systems 
   Managers referred to in the preceding paragraph. The envelope and 
   letter should be marked ``Privacy Act Request.'' A request for 
   information should contain: Name, address, ZIP code, name of the 
   system of records, year of records in question, and any other 
   pertinent information to help identify the file.
     Contesting record procedures: 
       Individuals desiring to contest or amend information maintained 
   in the system should direct their request to the above listed System 
   Manager and should include the reason for contesting it and the 
   proposed amendment to the information with supporting information to 
   show how the record is inaccurate. A request for contesting records 
   should contain: Name, address, ZIP code, name of the system of 
   records, year of records in question, and any other pertinent 
   information to help identify the file.
     Record source categories: 
       Information in this system comes primarily from the borrower.