From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
[DOCID:agri_001-10]
USDA/FCIC-11
System name:
Loss Adjuster,
Security cassification:
None.
System location:
Kansas City Office, Federal Crop Insurance Corporation, Risk
Management Agency, 6501 Beacon Drive, Stop 0814, Kansas City,
Missouri 64133-4676 and regional offices for the Federal Crop
Insurance Corporation. Addresses of the regional offices may be
obtained from the Deputy Administrator, Insurance Services, Risk
Management Agency, United States Department of Agriculture, 1400
Independence Avenue, SW, Stop 0805, room 6709-S, Washington, DC
20250-0803.
Categories of individuals covered by the system:
The system consists of information on any individual who is under
contract with or employed by a private insurance company reinsured by
FCIC and who is authorized to perform loss adjustment and related
activities under the laws of the State and the Standard Reinsurance
Agreement.
Categories of records in the system:
The system consists of standardized records containing
identifying information on individuals such as name, social security
number, loss adjuster code, the State, county and private insurance
company that insures the policy for which the loss adjustment
activities are performed, and the individual policy number, State and
county, private insurance company, amount of premium collected, and
amount of indemnity paid for all applicable losses adjusted by the
loss adjuster and any information relating to disqualification,
suspension, debarment, and any other ineligibility.
Authority for maintenance of the system:
7 U.S.C. 1501 et seq.
Routine uses of records maintained in the system, including
Categories of Uses and the purposes of such uses:
Records contained in this system may be used as follows:
(1) Referral to the appropriate agency, whether Federal, State,
local or foreign, charged with the responsibility of investigating or
prosecuting a violation of law, or of enforcing or implementing a
statute, rule, regulation, or order issued pursuant thereto, of any
record within this system when information available indicates a
violation or potential violation of law, whether civil, criminal, or
regulatory in nature, and whether arising by general statute or
particular program statute or by rule, regulation or order issued
pursuant thereto.
(2) Disclosure to a court, magistrate, or administrative
tribunal, or to opposing counsel in a proceeding before a court,
magistrate, or administrative tribunal, of any record within the
system that constitutes evidence in that proceeding, or which is
sought in the course of discovery, to the extent that FCIC determines
that the records sought are relevant to the proceeding.
(3) Disclosure to a congressional office from the record of an
individual in response to any inquiry from the congressional office
made at the request of that individual.
(4) Disclosure to private insurance companies to monitor loss
adjuster activity, performance, and loss histories and take such
corrective action as necessary.
(5) Disclosure to contractors or other Federal agencies to
conduct research and analysis to identify patterns, trends,
anomalies, instances and relationships of private insurance
companies, agents, loss adjusters and policyholders that may be
indicative of fraud, waste, and abuse.
(6) Disclosure to private insurance companies, contractors, and
other applicable Federal agencies to determine whether information
has been accurately provided to FCIC and the private insurance
companies and to determine compliance with program requirements.
(7) Disclosure to private insurance companies, contractors,
cooperators, partners of FCIC, and other Federal agencies for any
purpose relating to the sale, service, administration, analysis, or
evaluation of the Federal crop insurance program.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Records are maintained electronically, on computer printouts and
in the file folders at the Kansas City Office.
Retrievability:
Records may be indexed and retrieved by name, social security
number, and loss adjuster code.
Safeguards:
Records are accessible only to authorized personnel, on computer
printouts and in the file folders at the Kansas City Office. The
electronic records are controlled by password protection and the
computer network is protected by means of a firewall.
Retention and disposal:
Electronic records are maintained indefinitely. Hard copy records
are maintained until expiration of the record retention period
established by the National Archivist.
System manager(s) and address:
Director, Actuarial Division, Risk Management Agency, Federal
Crop Insurance Corporation, 6501 Beacon Drive, Stop 0814, Kansas
City, Missouri 64133-4676. Telephone: (816) 926-6487.
Notification procedure:
An individual may request information regarding this system of
records or information as to whether the system contains records
pertaining to such individual from the Kansas City Office. The
request for information should contain the individual's name, address
and social security number. Before information about any record is
released, the System Manager may require the individual to provide
proof of identity or require the requester to furnish an
authorization from the individual to permit release of information.
Record access procedures:
An individual may obtain information as to the procedures for
gaining access to a record in the system, which pertains to such
individual, by submitting a written request to the Privacy Act
Officer, The Program Support Staff, Room 6620-SB, AG Stop 0821, 1400
Independence Avenue, SW., Washington, DC 20250-0821. The envelope and
letters should be marked ``Privacy Act Request.'' A request for
information should contain: Name, address, ZIP code, tax
identification number social security number, name of the system of
records, year of records in question, and any other pertinent
information to help identify the file.
Contesting record procedures:
Procedures for contesting records are the same as the procedures
for record access. Include the reason for contesting the record and
the proposed amendment to the information with supporting
documentation to show how the record is inaccurate.
Record source categories:
Information in this system comes primarily from the insurance
company due to financial arrangement with FCIC (i.e. Standard
Reinsurance Agreement), or from other Federal agencies.
Exemptions claimed for the system:
None.
Grain Inspection, Packers and Stockyards Administration