USDA/AMS-3

SYSTEM NAME:
    Perishable Agricultural Commodities Act (PACA)--Oracle Database.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    This system of records is under the control of the Deputy 
Administrator, Fruit and Vegetable Programs, Agricultural Marketing 
Service, U.S. Department of Agriculture, 1400 Independence Avenue, SW., 
Washington, DC 20250. The data are maintained in the Fruit and 
Vegetable Program's PACA Branch Oracle Database computer system.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    The information in the system includes individuals' names, home 
addresses, Social Security numbers, employer identification numbers, 
license fees, surety bonds, and percentages of ownership that 
individuals may have in a company.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    7 U.S.C. et seq.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The information collected and maintained in the PACA system of 
records is used to administer licensing provisions under the PACA, to 
adjudicate contract disputes, and to enforce the PACA and PACA 
regulations.
    This information may be used as follows:
    1. Referral to the appropriate agency, whether Federal, State, 
local, or foreign, charged with the responsibility of investigating or 
prosecuting a violation of law, or enforcing or implementing the 
statute, rule, regulation or order issued pursuant thereto, or any 
record within this system when available information indicates a 
violation or potential violation of law, whether civil, criminal, or 
regulatory in nature, and whether arising by general statute or 
particular program statute, or by rule, regulation, or order issued 
pursuant thereto.
    2. Referral to a court, magistrate, or administrative tribunal, or 
to opposing counsel in a proceeding before any of the above, or any 
record with the system which constitutes evidence in that proceeding, 
or which is sought in the course of discovery.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in the system on a file server and in file 
folders in secure rooms at USDA. A backup of the entire database system 
is performed nightly and saved as an encrypted Oracle file on the 
server. A copy of the entire Oracle database file is transferred 
periodically to a secure offsite location, and also backed up nightly.

RETRIEVABLITY:
    Records are retrievable by PACA license number, individual name, 
company name, and Social Security number.

SAFEGUARDS:
    Access to records is limited to persons who process the records for 
the specific routine uses stated above. Records in such formats as 
those used for computer servers are kept in physically secured rooms. 
Various methods of computer security limit access to records in the 
database. Paper records are stored and maintained in file cabinets that 
are kept in physically secured rooms.

RETENTION AND DISPOSAL:
    Records are maintained and destroyed in accordance with retention 
schedule number NN 165-106, approved by the 89th Congress, First 
Session, on April 1, 1965.

SYSTEM MANAGER(S) AND ADDRESS:
    Branch Chief, PACA Branch, Fruit and Vegetable Programs, 
Agricultural Marketing Service, U.S. Department of Agriculture, 1400 
Independence Avenue, SW., 2095 South Building, Washington, DC 20250.

NOTIFICATION PROCEDURE:
    Individuals may request from the system manager identified above 
information regarding this system of records and/or information on 
whether the system contains records pertaining to them. Any individual 
requesting such information must provide his or her name, address, and 
Social Security number.

RECORD ACCESS PROCEDURE:
    Individuals may obtain information about records in the system 
pertaining to them by submitting a written request to the system 
manager listed above. The envelope and letter should be marked 
``Privacy Act Request'' and should include the name, address, and 
Social Security number of the individual for which the request is made.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information maintained in 
the system should direct their requests to the system manager listed 
above, state the reason(s) for contesting the information, and provide 
all available documentation to support the requested action.

RECORD SOURCE CATEGORIES:
    Information in this system is provided by the entities submitting 
applications for licenses under the Perishable Agricultural Commodities 
Act, 1930, as amended. Personal information in this system is also 
obtained from the owners and officers of such entities as reported on 
the applications for license.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.