From the Privacy Act Online via GPO Access [wais.access.gpo.gov]
[DOCID:agri_002-7]
USDA/NASS-6
System name: Farm Costs and Returns Survey, USDA/NASS.
System location:
Survey questionnaires are located in State Statistical Offices at
the following locations:
Montgomery, AL 36104
Phoenix, AZ 85012
Little Rock, AR 72201
Sacramento, CA 95814
Lakewood, CO 80215
Orlando, FL 32803
Athens, GA 30613
Boise, ID 83712
Springfield, IL 62702
West Lafayette, IN 47907
Des Moines, IA 50309
Topeka, KS 66683
Louisville, KY 40202
Baton Rouge, LA 70806
Annapolis, MD 21401
Lansing, MI 48904
St. Paul, MN 55107
Jackson, MS 39204
Columbia, MO 65202
Helena, MT 59626
Lincoln, NE 68508
Reno, NV 89557
Concord, NH 03301
Trenton, NJ 08625
Las Cruces, NM 88001
Albany, NY 12235
Raleigh, NC 27611
Fargo, ND 58102
Columbus, OH 43215
Oklahoma City, OK 73105
Portland, OR 97204
Harrisburg, PA 17110
Columbia, SC 29201
Sioux Falls, SD 57117
Nashville, TN 37204
Austin, TX 78701
Salt Lake City, UT 84116
Richmond, VA 23219
Olympia, WA 98501
Charleston, WV 25312
Madison, WI 53713
Cheyenne, WY 82001
Addresses of each State Statistical Office are listed in the
telephone directories of the respective cities under the heading
``United States Government, Department of Agriculture, National
Agricultural Statistics Service (NASS),'' or ``(State) Agricultural
Statistics Service.'' Magnetic tapes are located in the Martin
Marietta Data System (MMDS) file, Orlando, Florida.
Categories of individuals covered by the system:
Farmers and ranchers selected from the Agency's List Sampling
Frame or operating in selected land areas.
Categories of records in the system:
Information on farm operator characteristics includes: (1) Age,
(2) sex, (3) race or national origin, and (4) level of education of
the operator and all persons living in the operator's house. The farm
operator's Social Security Number/Employer Identification Number is
requested. In the Labor and Wage section, the following information
is reported: (1) Average number of hours worked per week by the
operator; and (2) average number of hours worked per week by partners
and unpaid family workers. Information is also reported on the
following non-farm items: (1) Expenses such as food and household
supplies, housing and transportation, medical expenses, and other
family living expenses; (2) all non-farm related assets; (3) all
other debts, and (4) off-farm income by the operator and all members
of the operator's household.
Authority for maintenance of the system:
7 U.S.C. 2204.
Purpose(s):
Farm operator characteristics are part of the statistical
analysis of the survey. The farm operator's Social Security Number/
Employer Identification Number is used to identify duplication of
names on the Agency's List Frame. Agricultural labor and wage data,
and non-farm expenses, assets, debts, and income are part of the farm
budget system which measures the economic well-being of farmers.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
(1) Disclosure may be made to a congressional office from the
record of an individual in response to an inquiry from the
congressional office made at the request of that individual.
(2) Disclosure may be made to a private firm for the purpose of
collating, analyzing, aggregating, or otherwise maintaining or
servicing the records in this system. Such contractor will be
required to maintain Privacy Act safeguards with respect to the
records.
(3) Disclosure may be made to State Statistical Office employees
performing functions for NASS pursuant to agreements between NASS and
their respective State governments.
(4) Disclosure may be made to cooperators and grantees performing
statistical research for NASS pursuant to cooperative agreements,
cost-reimbursement agreements, or grants between NASS and the
respective cooperators and grantees.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage: Questionnaires are retained in the State Statistical
Offices specified above. Machine readable data are located in the
MMDS file, Orlando, Florida. Each office is able to access only its
own files.
Retrievability:
List questionnaires are indexed by a List Frame record ID
assigned by each office. Area frame questionnaires are identified by
location of the selected land areas.
Safeguards:
Questionnaires are kept in locked file cabinets in the offices
listed above. These offices are always locked when unoccupied.
Magnetic tapes are stored in an area to which access is limited to
authorized personnel of the MMDS network. The NASS contract with MMDS
contains provisions for (1) Network Date Integrity and Security, (2)
Physical Security, and (3) Data Security.
Retention and disposal:
Questionnaires are kept for 30 days after the primary survey is
summarized. Edited raw data input for summary program are retained 14
months on the MMDS network and then destroyed.
System manager(s) and address:
The Deputy Administrator for Operations, NASS, USDA, Washington,
DC 20250-2000, or the State Statistician for each State Statistical
Office at the address specified above.
Notification procedure:
Any individual may request information as to whether the system
contains records pertaining to him or her by contacting the system
manager at the address specified above. The request for information
should contain: Name, address, name of system of records, and year
that the questionnaire was completed.
Record access procedures:
Same as notification procedure.
Contesting record procedures:
Any individual may obtain information as to the procedures for
contesting a record in this system which pertains to him or her by
submitting a request to the system manager specified above.
Record source categories:
Information in this system comes solely from farmers and ranchers
who responded to NASS's Farm Costs and Returns Survey.
System exempted from certain provisions of the Act:
None.
Office of Budget, Planning and Evaluation